Job Description

Placement Range= $18.99 to $20.74 depending on experience.

Meeting the mission of inspiring every child to achieve means ensuring highly skilled and motivated people work in roles throughout the District. The Management Information Systems plays a central role in providing technology needs throughout the district, and the Administrative Assistant Management Information Systems is a critical person in this department. The Administrative Assistant is responsible for performing office management activities that will ensure the smooth and efficient operation of the Management Information Systems Department while providing support to the Director of Management Information Systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES:   

  • Maintains general information and knowledge of District operations.
  • Prepare and write routine correspondence dealing with subject matter using discretion and judgment, replying to inquiries presenting or requesting information.
  • Maintain files, keep current by entering data, review and examine for errors and correction, in accordance with established practice.
  • Maintains appointment schedule for the Director of Management Information Systems.
  • Calculate and compute expenses, receipts, and other data for daily and periodic records.
  • Maintain time and attendance records for the Management Information Systems Department.
  • Maintain a filing system for contracts, agreements and leases.
  • Assists the Director of MIS with project management responsibilities, including preparing presentations on PowerPoint and/or Publisher.
  • Process purchase requisitions and manage procurement processes, including ordering supplies for the Management Information Systems Department.
  • Serve as project coordinator and point of contact for the MIS department, fielding requests, organizing schedules, maintaining filing systems, and developing administrative process improvements.
  • Manage hardware ordering process and coordinate inventory of MIS assets
  • Coordinate contracts with vendors and suppliers, including managing invoicing, and payment processes.
  • Manage vendor invoices and work closely with the finance department to ensure they are paid accurately and on time.
  • Keep MIS licenses and leases up-to-date.
  • Escalate issues to management.
  • Serve as an administrator for all tasks within the department including recording minutes, arranging schedules of events, proof-read documents, etc.
  • Regular attendance and punctuality.
  • Ability to maintain professional demeanor under stress and operate within customer support standard and operating procedures.
  • Complete other duties as assigned.

QUALIFICATIONS

Required

  • High school diploma or GED is required.
  • Experience with Google Workspace and/or MS Office
  • Demonstrated ability to function effectively and with great attention to detail while managing multiple tasks
  • Demonstrated ability to work well both independently and as a member of a team
  • Excellent oral and written communication skills
  • Ability to handle sensitive information with a strict level of confidentiality
  • Ability to adhere to defined processes and procedures and suggest improvements
  • Produce effective written correspondence and reports in a timely manner.
  • Prioritize multiple tasks.
  • Effectively engage with staff and the public.

Preferred

  • 3-5 years’ experience in a similar role, including project coordination or systems administration experience
  • Experience reporting directly to executive-level staff
  • Familiarity with technical terms and specifications an asset

PHYSICAL DEMANDS & WORK ENVIRONMENT:       

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.  The employee must use hands, arms and fingers to input data, handle, feel or reach; employees may occasionally push or lift up to 50 lbs. such as boxes, supplies, etc.  Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision, and depth perception.

The noise level in the work environment is moderate to loud and can vary in temperature. The nature of this position is fast-paced and may occasionally be thought of as stressful. Through interaction with the public and other district employees, the employee may encounter different scents.

WE ARE PHOENIX #1!

At Phoenix Elementary School District #1, we are Inspiring Every Child to Achieve, educating the future leaders of Phoenix! We’re looking for passionate people who want to shape the future to join in our mission. The education of our children is a shared responsibility among our community, and we encourage you to apply for the opportunity to be part of that.

Every member of our Phoenix #1 family-from our top leadership team to our bus drivers, our nutrition team to our nurses, and our teachers to our technology gurus is shaping the lives of our students every day.? It’s not just our work; it is our passion!

We are a Pre-Kindergarten through 8th grade school district in Phoenix, Arizona, established in 1871 as the first free public school district in Arizona. The district boundaries cover an area from 16th Street to 23rd Avenue, and Buckeye Road to Thomas Road.

WHAT YOU’LL LOVE ABOUT US:

Our 15 schools are in the heart of hip Phoenix.

We are educating the future leaders of Phoenix.

We are accessible by Phoenix Light Rail.

We want you to relax and refuel with healthy vacation time.

We have University partners that offer discounted tuition.

NOTICES

The statements in this job description describe the essential function and requirements as assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Job descriptions are subject to change. Employees must be able to pass a pre-employment drug test and extensive fingerprint and background check. Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, sexual orientation, gender identity gender expression, age, or national origin is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons.PESD1 is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Lauren Pagnotta, HR Coordinator, at (602) 257-6072 at least 3 days in advance.



Primary Location: DISTRICT OFFICE- EMERSON COURT

Shift Type: Full-Time

Job Contact Information
Name Lauren Pagnotta
Title
Phone
Email

Applications will be accepted beginning
Wednesday, September 7, 2022 12:00 AM
(Mountain Standard Time)

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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