Job Description

The Elementary and Secondary School Emergency Relief Fund (ESSER) creates incredible opportunity, and important responsibilities, for Phoenix #1. Under the direction of the Director of Federal Programs, the ESSER Grant Technician supports and provides services essential to maintaining and completing budgetary requirements for this and other Federal Programs Grants while also ensuring equitable resource distribution across the district. Using excellent analytical, computer, communication, and teamwork skills, this position ensures compliance and procurement requirements and procedures are followed for all Federal Programs grants.

This is an interim position funded through the duration of the ESSER grant.

ESSENTIAL DUTIES AND RESPONSIBILITIES:   

  • Maintain up-to-date knowledge of and compliance with Federal Programs grant regulations including, but not limited to: supplement, not supplant requirement; purchasing and procurement procedures; utilizing appropriate USFR codes for expenditures; and ensuring expenditures are allowable costs per Office of Management and Budget (OMB) Circular A-87
  • Prepare and maintain budgetary spreadsheets of all Federal Programs budgets and monthly reports of expenditures using Grants Management, Visions and Microsoft Excel.
  • Provide program oversight and budget monitoring for all school budgets
  • Prepare and maintain necessary information for internal and external audits.
  • Provide information to Director for grant applications, amendments and completion reports.
  • Enter purchase requisitions in Visions for schools and other departments, under the direction of the Director.
  • Ensure compliance with purchasing and procurement, including working closely with vendors to secure vendor forms and written quotes, and communicating with school and district personnel regarding purchasing procedures and compliance.
  • Ensure compliance with policies regarding participation in professional development activities, including professional development forms and required documents are in place for out-of-district conference/workshop and processing staff Travel Reimbursement Requests
  • Review and process staff extra hours payroll forms and maintain staff Time and Effort Attestations and Monthly Logs
  • Maintain paperwork including, but not limited to: Personnel Action Requests, Purchase Justification Worksheets, Requisitions, Purchase Orders, Bids, Proposals, Agreements, Memorandums of Understanding, Job Specification and Payroll Sheets.
  • Monitor fixed assets and coordinate with the District contact to track all fixed assets in the fixed asset database for end of year audits.
  • Support Federal Programs Staff in overseeing all office responsibilities and other duties as assigned.

MINIMUM EDUCATION AND/OR EXPERIENCE:

·         High School diploma or GED

·         3 or more years of experience with Microsoft applications

·         3 or more years experience in budget preparation, accounting, federal grants, OR coursework that is comparable to such experience

PREFERRED EDUCATION AND/OR EXPERIENCE:

·         Associate’s or Bachelor’s Degree

·         3 or more years of school district experience

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

  • Federal grant management/bookkeeping using Word, Excel and Visions or comparable software
  • Effective systems for auditing payroll timesheets and records

Skilled in:

  • Providing welcoming and effective support to school and district personnel through effective verbal and written communication.
  • Establishing and maintaining positive working relationships with co-workers and district personnel while maintaining confidentiality
  • Auditing budgets effectively, including finding and resolving discrepancies

Ability to:

  • Manage and complete large projects that occur simultaneously while prioritizing multiple tasks and meeting deadlines.

 Core Competencies:

* Accountability                                   

* Analytical Thinking                             

* Concern for Order                             

* Planning Ahead

PHYSICAL DEMANDS & WORK ENVIRONMENT:           

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.  The employee must use hands, arms and fingers to input data, handle, feel or reach; employee may occasionally push or lift up to 50 lbs. such as boxes, supplies, etc.  Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

The noise level in the work environment is moderate to loud and can vary in temperature. The nature of this position is fast-paced and may occasionally be thought of as stressful. Through interaction with the public and other district employees, the employee may encounter different scents.

WE ARE PHOENIX #1!

At Phoenix Elementary School District #1, we are Inspiring Every Child to Achieve, educating the future leaders of Phoenix! We’re looking for passionate people who want to shape the future to join in our mission of offering all students an excellent and equitable education. The education of our children is a shared responsibility among our community, and we encourage you to apply for the opportunity to be part of that.

Every member of our Phoenix #1 family—from our top leadership team to our bus drivers, our nutrition team to our nurses, and our teachers to our technology gurus is shaping the lives of our students every day. We also drive forward the goals of ensuring equity and excellence for all students. It’s not just our work; it is our passion!

We are a Pre-Kindergarten through 8th grade school district in Phoenix, Arizona, established in 1871 as the first free public school district in Arizona. The district boundaries cover an area from 16th Street to 23rd Avenue, and Buckeye Road to Thomas Road.

WHAT YOU’LL LOVE ABOUT US:

Our 14 schools are in the heart of hip Phoenix.

We are educating the future leaders of Phoenix.

We have a district-wide Equity Commitment, Statement and Plan.

We are accessible by Phoenix Light Rail.

We want you to relax and refuel with healthy vacation time.

We have University partners that offer discounted tuition.

NOTICES

The statements in this job description describe the essential function and requirements as assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Job descriptions are subject to change. Employees must be able to pass a pre-employment drug test and extensive fingerprint and background check. Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, sexual orientation, gender identity gender expression, age, or national origin is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons.PESD1 is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Lauren Pagnotta, HR Coordinator, at (602) 257-6072 at least 3 days in advance.

This is an interim position funded through the duration of the ESSER grant.



Primary Location: FEDERAL PROGRAMS- DISTRICT OFFICE

Shift Type: Full-Time

Job Contact Information
Name Crystal Senesy
Title HR Specialist
Phone 602-257-3755
Email Crystal.senesy@phxschools.org

Applications will be accepted beginning
Friday, April 23, 2021 12:00 AM
(Mountain Standard Time)

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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