Job Description

The Grants and Program Manager plays a critical role on a school’s leadership team and the Phoenix #1’s mission of inspiring success for every student. The Grants and Program Manager is responsible for managing, monitoring, and reporting grant program activities including budget tracking and progress in meeting grant deliverables. A disciplined, strategic thinker with an equity lens, The Grants and Program Manager also evaluates programs to ensure their success within school communities.


  • Provide services essential to the preparation, supervision and management of budgets regarding grant funded programs, and provides oversight for program budgets and requisitions.
  • Provide program evaluation and conduct on-going needs assessment, evaluation and continuous updates of District and School’s Integrated Action Plans.
  • Effectively ensure all reporting, applications, and completion of grant requirement, including providing all necessary information for external audits, maintaining continuous internal audits, and utilizing appropriate USFR codes for all expenditures.
  • Understand regulations and requirements related to federal programs, grants and budget management, including allowable costs for the Office of Management and Budget (OMB) Circular A-87, ESSA requirements, time and effort attestations and monthly logs, supplement and supplanting requirements.
  • Track and prepare monthly budget reports of expenditures and requests in collaboration with the Principal and maintain all documentation related to grant program budgets, including budget totals for salaries and benefits.
  • Work closely with vendors to ensure proper adherence to procurement policies, sole source documentation, billing and invoicing of services by processing travel reimbursement requests.
  • Review, process and approve travel reimbursement requests, timecards, extra time reports, and provide other office responsibilities as assigned.
  • Perform other related duties as assigned.


·         High School diploma or GED.

·         Coursework or two or more years of experience in budget preparation, accounting, or grant management.


·         Bachelor’s degree.

·         Five or more years of experience writing and administering grant programs, including managing budgets, tracking and reporting evaluation metrics, coordinating activities.

Knowledge of:

  • Best practices managing program grants, policies, compliance, program implementation and procedures.
  • Grants Management Enterprises and ADE Connect in working with District and School Integrated Action Plans.

Skilled in:

  • Providing welcoming and effective support to school and district personnel through effective verbal and written communication.
  • Using various forms of software, technology and online programs to support planning, budgeting, monitoring and compliance.

Ability to:

  • Work with school and district leaders to give direction and ensure grant compliance is met.
  • Effectively present information and respond to questions from a diverse group or stakeholders.
  • Manage and complete large projects that occur simultaneously while prioritizing multiple tasks and meeting deadlines.

 Core Competencies:

? Communication            ? Concern For Order               ? Accountability                       ? Collaboration


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.  The employee must use hands, arms and fingers to input data, handle, feel or reach; employee may occasionally push or lift up to 50 lbs. such as boxes, supplies, etc.  Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

The noise level in the work environment is moderate to loud and can vary in temperature. The nature of this position is fast-paced and may occasionally be thought of as stressful. Through interaction with the public and other district employees, the employee may encounter different scents.


At Phoenix Elementary School District #1, we are Inspiring Every Child to Achieve, educating the future leaders of Phoenix! We’re looking for passionate people who want to shape the future to join in our mission of offering all students an excellent and equitable education. The education of our children is a shared responsibility among our community, and we encourage you to apply for the opportunity to be part of that.

Every member of our Phoenix #1 family—from our top leadership team to our bus drivers, our nutrition team to our nurses, and our teachers to our technology gurus is shaping the lives of our students every day. We also drive forward the goals of ensuring equity and excellence for all students. It’s not just our work; it is our passion!

We are a Pre-Kindergarten through 8th grade school district in Phoenix, Arizona, established in 1871 as the first free public school district in Arizona. The district boundaries cover an area from 16th Street to 23rd Avenue, and Buckeye Road to Thomas Road.


  • Our 15 schools are in the heart of hip Phoenix.
  • We are educating the future leaders of Phoenix.
  • We have a district-wide Equity Commitment, Statement and Plan.
  • We are accessible by Phoenix Light Rail.
  • We want you to relax and refuel with healthy vacation time.
  • We have University partners that offer discounted tuition.


The statements in this job description describe the essential function and requirements as assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Job descriptions are subject to change. Employees must be able to pass a pre-employment drug test and extensive fingerprint and background check. Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, sexual orientation, gender identity gender expression, age, or national origin is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons. PESD1 is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Lauren Pagnotta, HR Coordinator, at (602) 257-6072 at least 3 days in advance.

This is an interim grant funded position.

Primary Location: GARFIELD

Shift Type: Full-Time

Job Contact Information
Name Crystal Senesy
Title HR Specialist
Phone 602-257-4061

Applications will be accepted beginning
Friday, August 27, 2021 12:00 AM
(Mountain Standard Time)

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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