Job Description

Salary placement= $53,319.00 to $58,854.00, depending on experience.

Job Summary:

The Procurement & Materials Manager will ensure that all procurement, storage and distribution of supplies, materials and equipment is consistent with the District’s standards of efficiency, safety, economy and quality.

This position is responsible for the legal procurement procedures, district fixed assets, procurement and business records and the district’s records retention and destruction.

Essential Duties and Responsibilities:                Additional duties may be assigned.

  • Effectively utilizes district technologies appropriate to the position and assumes responsibility for attending district training needed to successfully perform designated responsibilities as directed by supervisor.
  • Writes and oversees the procedures and guidelines for the procurement of all district property and supplies for the district, following the appropriate compliance and statutory mandates.
  • Writes and oversees the procedures and guidelines for the management of financial and procurement records as per compliance and statutory mandates.
  • Implements actions in compliance with State Law and District policies and regulations.
  • Works directly with District Administrators to ensure that proper procurement forms and procedures are followed using USFR and District policy guidelines.
  • Develops and implements an organizational flowchart for the procurement and records management department.
  • Accepts responsibility to oversee the preparation and presentation of procurement and records management department transactions to district auditors and other appropriate agencies as required.
  • Prepares After the Fact letters for payment of invoices.
  • Evaluates appropriate personnel using the guidelines as described in board policy.
  • Communicates effectively with personnel both in writing and speech.
  • Provides oversight and develops procedures in the management of fixed assets in the district.
  • Communicates timely and accurately all activities related to district procurement items and records control to the Director for Budget and Finance.
  • Oversees the operations on all incoming and outgoing mail.
  • Coordinates and schedules records retention and destruction.  Prepares Certificates of Records Destruction

And submits to AZ State Archives and Public Records.

Supervisory Responsibilities:

  • Supervises Buyer/purchasing personnel
  • Supervises Property Control Accountant
  • Supervises Mail Clerk

Qualifications and Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

  • Degree in related areas and/or (5) years experience with procurement and records management preferred.
  • Experience in purchasing with preference given for experience in educational environments.
  • Knowledge of Arizona Procurement Code and USFR Purchasing guidelines.
  • Ability to prepare specifications and contracts for a large diversity of items.
  • Ability to follow and to motivate others to follow standard purchasing procedures and practices.
  • Knowledge of USFR and GASB Fixed Asset Guidelines.
  • Ability to effectively present information and respond to questions from administrators, staff and the general public.
  • Knowledge of warehouse and records management.



Knowledge Skills and Abilities:

  • Ability to accurately perform assigned tasks.
  • Ability to perform duties with awareness of all district requirements and School Board Policies.
  • Ability to promote harmonious working relationships with staff and outside business representatives.
  • Ability to communicate with staff in a harmonious and effective manner.
  • Possesses oral and written communication skills and interpersonal relationships skills.
  • Knowledge and understanding of integrated computerized business systems and PCs.

Reasoning Ability:

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Ability to aggressively protect the interest of the district in relation to procurement issues.

Physical Demands:       The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.  While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs. - such as boxes, supplies, etc.  Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.  The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

Work Environment:    The Work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level, in the work environment is quiet to loud.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position.   Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.


Shift Type: Full-Time

Job Contact Information

Applications will be accepted beginning
Monday, March 18, 2019 12:00 AM
(Mountain Standard Time)

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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