Procurement and Materials Manager
Inspiring every child to achieve requires Phoenix #1 to equitably and strategically distribute resources across the district. The Procurement and Materials Manager plays a central role in this goal by ensuring that all procurement, storage and distribution of supplies, materials and equipment is consistent with the District’s standards of equity, efficiency, safety, economy and quality. This position is responsible for the legal procurement procedures, district fixed assets, procurement and business records and the district’s records retention and destruction.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Writes and oversees the procedures and guidelines for the procurement of all district property and supplies for the district and thhe management of financial and procurement records, following the appropriate compliance and statutory mandates.
- Implements actions in compliance with State Law and District policies and regulations.
- Works directly with District Administrators to ensure that proper procurement forms and procedures are followed using USFR and District policy guidelines.
- Develops, implements, and supports an organizational flowchart for the procurement and records management department.
- Accepts responsibility to oversee the preparation and presentation of procurement and records management department transactions to district auditors and other appropriate agencies as required.
- Prepares After the Fact letters for payment of invoices.
- Evaluates appropriate personnel using the guidelines as described in board policy.
- Provides oversight and develops procedures in the management of fixed assets in the district.
- Communicates timely and accurately all activities related to district procurement items and records control to the Director for Budget and Finance.
- Coordinates and schedules records retention and destruction.
- Prepares Certificates of Records Destruction and submits to Arizona State Archives and Public Records.
- Perform other related duties as assigned
MINIMUM EDUCATION AND/OR EXPERIENCE:
· High school diploma or GED
PREFERRED EDUCATION AND/OR EXPERIENCE:
· Bachelor’s degree in a related field
· Five or more years of experience in procurement and records management
KNOWLEDGE, SKILLS AND ABILITIES:
- Arizona Procurement Code, USFR Purchasing Guidelines and USFR and GASB Fixed Assets Guidelines
- Best practices in warehouse and records management
- Effectively presenting information and responding to questions from administrators, staff, and the general public
- Effectively managing others and leading a team
- Prepare specifications and contracts for a large diversity of items.
- Follow and motivate others to follow standard purchasing procedures and practices.
* Concern For Order
* Attention to Detail
* Developing Others
* Planning Ahead
PHYSICAL DEMANDS & WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach; employee may occasionally push or lift up to 50 lbs. such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.
The noise level in the work environment is moderate to loud and can vary in temperature. The nature of this position is fast-paced and may occasionally be thought of as stressful. Through interaction with the public and other district employees, the employee may encounter different scents.
WE ARE PHOENIX #1!
At Phoenix Elementary School District #1, we are Inspiring Every Child to Achieve, educating the future leaders of Phoenix! We’re looking for passionate people who want to shape the future to join in our mission of offering all students an excellent and equitable education. The education of our children is a shared responsibility among our community, and we encourage you to apply for the opportunity to be part of that.
Every member of our Phoenix #1 family—from our top leadership team to our bus drivers, our nutrition team to our nurses, and our teachers to our technology gurus is shaping the lives of our students every day. We also drive forward the goals of ensuring equity and excellence for all students. It’s not just our work; it is our passion!
We are a Pre-Kindergarten through 8th grade school district in Phoenix, Arizona, established in 1871 as the first free public school district in Arizona. The district boundaries cover an area from 16th Street to 23rd Avenue, and Buckeye Road to Thomas Road.
WHAT YOU’LL LOVE ABOUT US:
- Our 15 schools are in the heart of hip Phoenix.
- We are educating the future leaders of Phoenix.
- We have a district-wide Equity Commitment, Statement and Plan.
- We are accessible by Phoenix Light Rail.
- We want you to relax and refuel with healthy vacation time.
- We have University partners that offer discounted tuition.
The statements in this job description describe the essential function and requirements as assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Job descriptions are subject to change. Employees must be able to pass a pre-employment drug test and extensive fingerprint and background check. Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, sexual orientation, gender identity gender expression, age, or national origin is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons.PESD1 is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Lauren Pagnotta, HR Coordinator, at (602) 257-6072 at least 3 days in advance.
Job Contact Information
Friday, May 28, 2021 12:00 AM
(Mountain Standard Time)