This position is a grade 15 non-exempt on the Support Staff Non-exempt salary schedule. New hire placement range= $23.28 to $25.35 per hour, based on experience.
This position is responsible for maintaining all general accounting functions. Must have computer skills in spreadsheets, financial computer software. Must have two or more years of accounting experience. Prefer governmental accounting experience.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Additional duties may be assigned.
- Effectively utilizes district technologies appropriate to the position and assumes responsibility for attending district training needed to successfully perform designated responsibilities as directed by the supervisor.
- Shall assist with the calculation of budget limits based on financial reports of actual limits and miscellaneous funds.
- Maintains regular attendance.
- Complies with State Law and District policies and regulations.
- Shall assist with the formation of the detailed budget.
- Shall monitor and give notice to the Purchasing Agent, Program Directors, and Administration on the status of purchases and payroll expenditures as it compares with budgeted amounts and revenue.
- Shall assist clerical staff with coding requirements of the district for proper purchases and payroll expenditures.
- Shall request assistance from Computer Services and assist with setting up computer programs to provide accurate financial accounting that can be read and used by all office staff.
- Shall monitor student activity fund transactions, code and keep a record of and process generation of checks for the Business Manager’s signature.
- Shall provide for internal audit on student activity funds.
- Shall serve as the liaison for outside auditors.
- Shall set up procedure and monitor the timely submission of industrial compensation payments, state sales tax payment, and Social Security payment reports.
- Supervises and participates in the posting, balancing, and reconciliation of the general ledger and subsidiary accounts.
- Maintains general ledger to include the preparation of journal entries, accounts analysis, and reconciliation, closing books monthly, and setting up new accounts.
- Reconciles cash receipts and disbursements with the Maricopa County Treasurer’s Office, Maricopa County Schools Office, and District’s records on a monthly basis.
- Controls budget for various departments and projects, determining if funds are available and expenditures properly classified; researches and analyzes transactions to resolve budget problems; provides analysis of available funds at management request.
- Prepares work papers, financial statements, and various reports for the Governing Board meetings and other outside agencies as well as for internal accounting and auditing.
- Recommends or implements changes in accounting systems and procedures.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EDUCATION AND/OR EXPERIENCE:
- A Bachelor’s degree in accounting or equivalent.
- Background in audit practices and procedures.
- Knowledge of computer and ledger-generated financial reports.
- Ability to write reports, business correspondence, etc.
- Ability to effectively present information and respond to questions from administrators, staff, and the general public.
- Ability to work with mathematical concepts such as probability and statistical inference.
- Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to write accounting procedures and communicate these procedures to staff.
- Indicate initiative in developing computer programs and design a record-keeping system for district funds.
- Ability to operate a 10-key calculator and calculate complex computer operations.
- Working knowledge of laws affecting budgets and its limitations.
- Principles of governmental financial administration, including budgeting, reporting, and revenue.
- Principles of supervision, training, and performance evaluation.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
OTHER SKILLS AND ABILITIES:
- Knowledge of department organization, methods, standards, and practices. Standard business practices/methods and procedures.
- Ability to work independently with minimum supervision.
- Ability to understand and carry out complex oral and written instructions.
- Ability to communicate effectively, orally, and in writing.
- Can prioritize multiple tasks, work under stress, meet deadlines and take direction.
- Can work with frequent interruptions.
- Establishes and maintains effective working relationships with administrators and co-workers.
- Ability to perform general operations which require the exercise of judgment.
- Ability to perform duties with awareness of all district requirements and School Board Policies.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The noise level in the work environment is quiet to moderate.
The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Job Contact Information
Wednesday, September 21, 2022 12:00 AM
(Mountain Standard Time)