PAYROLL TECHNICIAN

SALARY PLACEMENT RANGE: $19.04 TO $20.70

SUMMARY:

This Position requires an Individual to accurately produce the District’s payroll on a bi-weekly basis in accordance with State and Federal Laws and District Policies and Procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:     

• Effectively utilizes District Technologies appropriate to the position and assumes responsibility for attending District training needed to successfully perform designated responsibilities as directed by Payroll Supervisor.
• Maintains confidentiality of Payroll Records and Information.
• Interface with Time Clock Plus Timekeeping Records as needed for payroll processing.
• Educate and train Time Clock Plus Editors in editing procedures and practices.
• Review and generate position pay records and budget codes of new hires and stipends.
• Understands District policy when finalizing an employee’s balance of pay upon termination, separation or retirement from the District.
• Review, calculate and generate positions of terminations, change of positions, retirements and vacation payouts.
• Edit position pay records to ensure the accuracy of Employee paychecks on a bi-weekly basis per ePAR.
• Review payroll summaries and timesheets submitted on a biweekly basis.
• Verifies and posts ETR’s, codes/approved signatures, and researches discrepancies. Notifies Director of Budget and Finance for any codes not in the General Ledger.
• Reviews Covid-19 Relief, FMLA, LOA, STUL and Voluntary Disability Leave is reported in Time Clock Plus.
• Maintains Sick Leave Bank donations and usage.
• Maintains Sick, Vacation, PTO and other District authorized Leaves for accurate balances in Employee records.
• Maintain and update standard Employee deductions (A4, W4, etc.).
• Provide requested information from MCESA regarding garnishments.
• Update corrected errors audited against Time Clock Plus records and journal reports. Request time corrections to be submitted on TCP adjustment form from Editors.
• Prepare payroll warrants for site distribution on a bi-weekly basis.
• Assist with the distribution of W2 statements on a yearly basis.
• Update Employee’s exempt status on a yearly basis.
• Update payroll forms/reports on a fiscal year basis.
• Prepare and maintain Employee payroll folders.
• Label and file payroll records per pay period.
• Comply with retention guidelines in preparation for the destruction of payroll records.
• Research and prepare ASRS payroll ending verification worksheet for refunds and new retirees.
• Assists in explanation of how pay is calculated/prorated based on the schedule of pay selected (regular or boc).
• Maintains excellent and professional customer service by replying to Administrators, Staff Members, and general public inquiries via in-person or messages.
• Be able to generate reports and queries from Visions in order to provide others with payroll information when requested.
• Assists with updating mid-year budget codes, pay changes, etc.
• Comply and complete Annual Safe School Training
• Additional duties may be assigned.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATIONS REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

• A High School diploma or equivalent.
• At least two (2) years experience in bookkeeping, accounting, and payroll assignments involving advanced record keeping (directly related business school or college courses may be substituted equally for up to six (6) months experience); OR
• Any equivalent combination of experience and training that provides the required knowledge, skills and abilities to perform the function of a Payroll Technician.

LANGUAGE SKILLS:

• Ability to write reports, business correspondence, etc.
• Ability to effectively present information and respond to questions from administrators, staff and the general public.

MATHEMATICAL SKILLS:

• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to interface effectively with other departments, school personnel, other maintenance staff and business contacts from outside of the District.
• Possesses and successfully uses the following skills:
• Knowledge of department organization, methods, standards and practices. Standard business practices/methods and procedures.
• Ability to work independently with minimum supervision.
• Ability to understand and carry out complex oral and written instructions.
• Ability to communicate effectively, orally and in writing.
• Can prioritize multiple tasks, work under stress, meet deadlines and take direction.
• Can work with frequent interruptions.
• Establishes and maintains effective working relationships with administrator and co-workers.
• Ability to perform general operations which require the exercise of judgment.
• Ability to perform duties with awareness of all District requirements and School Board Policies.

REASONING ABILITY:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

PHYSICAL DEMANDS:     

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs. (boxes, supplies, etc.). Specific vision abilities required by this job include close vision such as reading handwritten or typed material and the ability to adjust focus. 

WORK ENVIRONMENT:             

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is moderate to loud.